Harper Industries, Inc. was formed in 1998 by an employee leadership group after acquiring the assets of DewEze Manufacturing from the Owasso Corporation. Its diverse portfolio of products provides solutions in the fields of agriculture, hydraulics, landscaping and sports turf management under the DewEze, Butler and Harper Turf brand names.

Since Harper’s inception, the number of employees have grown from 50 to 125, and more than 1,450 dealers worldwide have joined the Harper family. For more specifics on Harpers products, visit www.harperindustries.com.


Job Title

Office Administration Manager/Executive Assistant

Overview of Position

Develops intraoffice communication protocols, streamlines administrative procedures, office inventory control, administrative staff supervision and task delegation. Organizes and coordinates office administration activities and procedures to ensure organizational effectiveness, efficiency, and safety.

Qualifications

• Experienced in handling a wide range of administrative and executive support related tasks.

• Knowledge of accounting, data, and administrative management practices and procedures.

• Knowledge of clerical practices and procedures

• Knowledge of Human Resource management practices and procedures

• Able to work independently with little or no supervision as well as in a team environment

• Strong communication and computer skills

• Strong emotional intelligence

• Strong organizational and planning skills, attention to detail and problem-solving skills.

• Excellent time management skills and ability to prioritize work.

General Job Responsibilities

Executive Assistant to the President of Harper Industries Inc.

• Ensure visitors are welcomed and assist with arranging factory tours, meals, and lodging.

• Coordination with schedules and specific meeting logistics for Spring Creek

• Secretarial tasks as assigned

• Staff meeting support

• Responsible for creating PowerPoint slides and making presentations as requested.

• Manages executive schedules, calendars, and appointments as requested.

• Assist with trip planning and booking

• Special projects as assigned

Office Manager

• Provides general support to visitors.

• Responsible for office opening and closing procedures (Vault, doors, thermostat, lights)

• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.

• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office. Ensuring results are measured against standards while making necessary changes along the way.

• Coordinates with Human Resources to maintain office policies as necessary.

• Coordinate office staff activities to ensure maximum efficiency and top performance. Assign and monitor tasks and assignments and monitor performance. Allocate available resources to enable successful task performance. Evaluate and manage staff performance.

• Provide adequate coaching, guidance, and training.

• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, supply inventories and requisitions are properly reviewed and approved and that clerical functions are properly assigned and maintained.

• Designs and implements filing systems, ensure maintenance and currency. Establishes and monitors procedures for record keeping, ensuring security, integrity, and confidentiality of data. Establishes a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers.

• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning expenditures, analyzing variances, carrying out necessary corrections that may arise.

• Works with Human Resources in planning and/or organizing and execution of company events.

• Perform review and analysis of special projects and keep management properly informed.

• Manages relationships, contracts, and price negotiations with office vendors and service providers. Ensures all items are invoiced and paid on time.

• Negotiates and manage all office equipment contracts/leases to include electronic communication devices.

• Coordinates with IT on all office equipment.

• Manages the Harper Industries Inc., telephone and long-distance service.

• Responsible for hiring/evaluation/termination of janitors and groundkeepers for Harper Industries Inc.

• Responsible for Harper Industries, Inc., employee communications. This may include a quarterly newsletter, posters for events/functions, and general morale.

• Addresses daily concerns/issues that arise.

• Coordinate and maintain communication with maintenance personnel on submitted work orders.

Administrative Support to all departments

• Ensures strong communication with department heads to maintain expectations and support as needed.

• Assist Human Resources and Marketing/Advertising with Event planning as needed.

• Human Resources: Build new hire packets, file and update employment applications as needed.

• Assist/Schedule Anderson Safety/OSHA Employee Training. Assist with employee events/functions/meals.

• Hold various contests and drawings.

• Updating emergency action plans

• Controller/Accounting support: Credit approval/denial letters, statements, invoices, SROs, and payables for mailing.

• Marketing/Sales: Prepare brochures for mailing, process packages for shipping.

• Assist with Motor Vehicle Reports and updating vehicle records as needed

• Assist with assembly of expense reports for direct reports and self.

Additional Responsibilities

• Manage the pop & candy fund, vending machines, and associated inventory and ordering. • Responsible for ordering office supplies, distributing mail, and other general office responsibilities. • Organize silent auctions as needed. Prepare, collect, and track items / monies and submit reconciliation to Controller. • Fill in/back up Receptionist. • Breakroom Management (coffee, tea, supplies, machines, refrigerator). Opening/closing. • Office decorations for holidays • Other duties as assigned.

Position open: Immediately

Beginning Salary: BOE

Bonus: -

Application Instructions

For additional information or to apply for this position, please email a cover letter, resume, 3-5 references the following email: careers@harperindustries.com